Job Title: Administration ‣ Director of Finance
Salary range: $80,000 - $90,000 (DOQ)
Department: Finance
Job Description:
The Town of Pantego (pop. 2,568) is seeking a Director of Finance with experience in the daily fund accounting, annual budgeting, strategic capital planning, detailed reporting, and analytical monitoring necessary to provide transparent and efficient management of public funds, contracts, investments, debt service, and grant awards.
Annual revenues for FY2024 were $9.6m; of that, 70% was derived from taxes ($3.1m sales; and $3.6m property). The Town maintains its own Police, Fire, EMS, and water services. Wastewater treatment, trash, and recycling are contracted.
Our organization is proud to have consistently earned the Certificate of Achievement for Excellence in Financial Reporting from GFOA since 2014. During the past seven years, our current Director of Finance Sean Smith, has implemented a robust software suite, including incode by Tyler Technologies, ClearGov for collaborative budget development, and ZacTax for sales tax monitoring and reporting. Our auditing firm is Pattillo, Brown & Hill.
Our Mayor and Council are highly engaged and collaborative. Three Councilmembers and the Mayor also serve on the PEDC Board of Directors. The Council and Board each meet once monthly, with special meetings added as necessary.
Job Description
Performs highly responsible management and administrative work by directing and coordinating all functions of the Finance Department. Work involves administering the central accounting system and the data processing functions. Results are audited through written reports for the attainment of goals and objectives and adherence to established policies and procedures. Work is performed under the executive direction of the City Manager.
Essential Duties and Responsibilities
- Plans, evaluates, and directs departmental policies, programs, and operations related to all financial, accounting, and budgetary activities
- Directs the organization's financial operations through an established central accounting system within commonly accepted governmental accounting principles
- Prepares financial statements and cost reports at regular intervals
- Monitors and signs off on utility billing, receivables, and some Human Resources functions involving financial transactions (including month- and year-end closings and signing off on bi-weekly payroll)
- Oversees and facilitates an external annual audit
- Monitors and prepares monthly reports of expenditures and disbursements to ensure compliance with budget appropriations
- Treasury collection and custody of public funds
- Oversees the investment of public funds
- Ensures timely payment of bond obligations
- Coordinates with bond counsel and financial advisors to recommend the refinancing of existing debt or issuance of new debt when fiscally prudent
- Supervises the data processing functions to ensure that required programming is in place and that necessary records and reports are produced promptly
- Serves as a financial advisor to the Town Council and management
- Formulates, implements, and monitors agency-wide purchasing policies
- Annual "Truth-in-Taxation" calculations, postings, and notices for the proposed ad valorem (property) tax rate
- Records retention for all finance-related documents
- Maintains a customer-friendly environment within the department
- Ensures that departmental activities and procedures related to requisitioning, preparing and submitting purchase orders, and receiving goods, materials, and equipment adhere strictly to state purchasing laws and statutes applicable to municipalities
Job Requirements
- Bachelor's degree in accounting and/or finance
- Minimum of four (4) years of progressively responsible experience in municipal finance, large not-for-profit organizations, or auditing firms specializing in governmental accounting
- Experience with financial management software
- Certified Government Finance Officer (CGFO) or have the ability to acquire within 3 years of hire
- Must be bondable
- Professional written and verbal communication skills
- Advanced knowledge and ability to appropriately apply accounting theory, GAAP, and GASB statements
- Advanced knowledge and practical skills with spreadsheets and word processing
- Knowledge of finance operations, policies, and procedures; regulations and standards governing municipal financial operations; processes for preparing and administering budgets; and supervisory principles, practices, and methods
- Ability to direct the Town's financial operations; monitor and ensure compliance with all regulatory requirements governing municipal financial activities; develop and administer municipal budgets and monitor expenditures; prepare, review, and maintain a variety of financial records, reports, and documentation.
- Analyzing and interpreting common financial reports and legal documents is required
- Presenting information and effectively communicating with varied audiences, including elected officials, staff, other agencies, and the public
- Establishing and maintaining cooperative working relationships with elected officials, staff, outside agencies, local businesses, community groups, vendors, and the general public
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