Doing Business with the Town of Pantego
Our organization is committed to obtaining the best value for the public funds that we manage. To that end, we offer all qualified bidders a fair and equal opportunity to earn the Town's business. A decentralized purchasing system allows each department to make independent purchasing decisions.
Vendors interested in participating in procurement activities are encouraged to subscribe to receive notifications of requests for proposals (RFP), requests for qualifications (RFQ), and advertisements for sealed bids. In addition to appearing on our website, notices are also published in the Commercial Recorder.
Conflicts of Interest
Anyone proposing to engage in business transactions with a governmental entity must disclose (via Form CIQ) information regarding certain affiliations or business relationships that could constitute a conflict of interest.
Certificate of Interested Parties
In the State of Texas, a governmental entity may not enter into certain contracts unless the business entity submits a disclosure of interested parties (Form 1295) to the governmental entity along with the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission.
Invoices and Payments
Staff typically processes invoices and pay requests weekly. In compliance with the Prompt Payment Act, most payments will be made within thirty (30) days of the receipt of a properly prepared invoice, if a vendor has a current W-9 Form on file with the Town and provides any other required documentation (see above). If the total invoice falls within certain purchasing limits, staff may instead choose to utilize purchasing cards for vendor payments.
Sales and Use Taxes
Like most governmental agencies, the Town of Pantego is exempt from federal excise and transportation taxes as well as state and local sales and use taxes. If any such taxes are included in a submitted quote or invoice, those taxes must be deducted before payment can be made. Tax-exempt documentation can be obtained by emailing Accounts Payable. If you have questions, please call 817-617-3701.