Official proclamations from the Office of the Mayor are issued to honor a person, special cause, or an event that reflects positively upon the Town. Proclamations may also be presented at a ribbon cutting or Grand Opening of a new business.  The proclamations are a one-page document from the Office of the Mayor that are issued at no charge and prepared by the City Secretary. Proclamations are issued at the Mayor's discretion.

There are three types of Town of Pantego proclamations and you may request one online using this web page:

• Acknowledgment and/or Honor Proclamation - An Acknowledgment and/or Honor Proclamation recognizes and celebrates an extraordinary achievement that is prepared and presented at a regularly scheduled Town Council meeting.

• Business Proclamation - A Business Proclamation is requested and presented by the Office of the Mayor in conjunction with the Pantego Economic Development Corporation at a ribbon cutting event, grand opening, or other qualifying event of historical importance to both the business and the Town. Personal endorsements for individuals or businesses are not considered for proclamations.

• Mayoral / Town Council Proclamation - A Mayoral / Council Proclamation is issued to charitable and non-profit organizations to increase public awareness of their causes and/or promote fund-raising activities, support major sporting, cultural, and entertainment programs of significance to the Town, and Town initiatives that are requested by a local individual, group, or organization. Proclamations that involve commercial enterprises (other than the Business Proclamation) and/or political parties do not qualify. A Mayoral and/or Town Council Proclamation is usually prepared and read at a regularly scheduled Town Council meeting and is presented to a representative in attendance.

How to apply

Requests for proclamations should be made in writing to the City Secretary’s Office at least 10 working days in advance of when it is needed:

Town of Pantego
Attn - City Secretary
1614 S. Bowen Rd.
Pantego, TX 76013

Or by email to the City Secretary

Typically, only one proclamation is issued for each event, and duplicate originals are not provided. Requests should provide the following information:

• A clear and concise description of the event or issue - enough information to make four points and/or draft language and background of the person, organization, or event being proclaimed.
• The date of the proclamation and the date to be presented.
• The name, telephone number, and email address (where applicable) of the contact person making the request, as well as the name and address of the person to receive the signed proclamation.
• The specific title of what will be proclaimed and why the event / issue is of importance to the Town as a whole.

Presentations

The Mayor is frequently invited to present a proclamation at an event and, if unavailable, may request another Councilmember to make the presentation. The proclamation may be picked up by the person or organization requesting it as well if no presentation is required. Presentations by the Mayor during a Town Council meeting are to be placed on the agenda at the Mayor's discretion.

Guidelines Criteria

Proclamations:

• Should be requested by a Pantego citizen or business owner.
• Should have a positive Townwide impact.
• Should not duplicate other requests.
• Should not take sides in matters of political controversy, ideological or religious beliefs, or individual conviction.

The Mayor's issuance of a proclamation does not constitute an endorsement.

Ribbon Cuttings, Grand Openings or Groundbreaking Ceremonies

The Mayor and Town Council are always pleased to take part in welcoming new businesses to the Town by supporting either a Ribbon Cutting, a Grand Opening or a Groundbreaking Ceremony.  If your company is planning on opening, has recently opened, has moved to a new location, or expanded its current locations, the Town staff will work to help promote your event via the Town's website and Facebook page. The following criteria must be met:

• Should take place within six months of the opening, moving, or expansion of the business.
• Four week notice is recommended to allow time to publicize the event.

Tips for a successful Ribbon Cutting, Grand Opening or Groundbreaking Ceremony

The More the Merrier…

While the Town invites elected officials and PEDC Directors, we encourage businesses to invite clients, vendors, neighboring businesses, family and friends to ribbon cuttings. This is not only to have a large gathering for photo opportunities, it enables the business to showcase its assets to more people in the community.

Celebrate and Decorate…

Celebrate this great event by having festive décor—balloons and company signage not only draw attention to your business, they bring a celebratory spirit to the ceremony and make it easier for attendees to locate your business.

Chips, Dip and Everything in Between…

Since celebrations traditionally take place during the lunch hours of 11 a.m. to 2 p.m., we encourage member businesses to have refreshments, snacks, cake, etc., for attending guests. This also adds to the flair of the event!

Open up…

Give guests a brief tour of your company and explain its function. You may never know what this can do for making business contacts in the future!